Applause is an Arts Council National Portfolio Organisation working throughout Kent, East Sussex and West Sussex as well as further afield to ensure communities access professional theatre, music and other performing arts.
We are looking for an excellent and dependable administrator who will proactively support our team during a maternity cover period including a lead in time of approximately 6 weeks. The contract is for an initial fixed term of 10 months, to be reviewed at that point and then likely extended for further periods, depending on the ongoing need for any maternity cover and the organisation’s needs at that point.
This is a pivotal role in the organisation supporting all areas of our activity and the role requires a flexible and keen approach to change depending on the support needed by the team. Our office base is in Southborough, Tunbridge Wells and the role will require office presence.
Full job description and information on how to apply can be found below.
You can also download the Job Description and Equal Opportunities form.
Holiday: Pro rata from 23 days per annum plus statutory holidays (pro rata)
Probation Period: 2 months
Notice: 1 month following probation period
Contract Type: 10 months maternity cover fixed term contract, extension to period will be reviewed.
Pension: Workplace Pension (NEST)
Interview period: week of 13.12.21
About this role at Applause
The Administration role at Applause forms part of a small team including Director, Community Engagement Lead, Programme Lead, a Project Manager and a Marketing and Comms Officer.
Applause works with communities to develop their local cultural offer. Our work includes a professional touring programme for village halls and community centres, as well as the development of commissioned work specially for outdoor events such as fetes and festivals. We deliver various projects including Inn Crowd, reinforcing pubs as a central community hub with specially created spoken word performances that are perfect for pubs. Applause events provide direct access to inspiring arts performances, galvanising communities to come together, and in a typical year over 30,000 people experience an Applause event across 92 different locations.
Overview of role
Provide an administrative and support role to the Applause team such as:
Contracting performers and promoters
Producing publicity materials for events
Database maintenance and support team to use
Devising and implementing data collection for reporting and analysis
Assisting with devising, implementing and collating audience and artist feedback and analysis
Social media, materials to support promoters
General management duties include but are not exclusive to:
Attend board meetings and take minutes
Provide administrative support for the Board of Trustees
Oversight of the Applause IT arrangement and first line of support via Uniserve and IT problems
System Back Up – make sure there is enough file space for back up to occur by deleting old back-ups when required
Deal with subject access requests, deletion requests and queries from clients, stakeholders and data subjects about data protection related matters
Fire Extinguishers – inspection and certificate renewal every May
Responsible for general management items including issuing Locks and Keys, recycling, keeping tidy office
Insurance – renew Public Liability and Contents Insurance annually every October
Maintain Printer/Photocopier – contract and service, phone and Broadband service, kitchen and communal supplies, recycling
Oversee answerphone messages
Essential skills, knowledge and experience
Excellent Microsoft Office Skills and the ability to learn additional software programmes
Ability to prioritize and work to deadlines
Strong communication skills, both verbal and written
How to apply
Send a CV and cover letter detailing your interest and suitability for the role and Equal Opportunities Monitoring Form to firstname.lastname@example.org using ‘Administrator Application’ as the subject of your email. We are happy to accept word documents or pdfs, video or alternative online formats.
Applause Rural Touring is an equal opportunity employer that is committed to diversity and inclusion in the workplace.
All qualified applicants will receive consideration for employment without regard to: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
We actively encourage people from a variety of backgrounds and experiences. We are particularly keen to hear from people of colour and candidates who self-identify as disabled.
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